Office coffee service has a price list as variable as the products your team might enjoy on a regular basis. But, our team here at Corporate Essentials appreciates that you need to know how to budget for your office coffee needs, and that is why today we’re taking the time to go through the three key factors you need to consider when making your choice of office coffee delivery services.
Choose the right coffees
The first thing to figure out is how much coffee the people in your office drink, what kinds of coffee they prefer and what they need to make their office coffee experience complete. There are two ways to do this: guess or ask.
We highly recommend that you engage as many staff as possible throughout your office coffee adventure because inviting people’s thoughts on a topic so integral to the daily office routine will do plenty to foster a feeling of belonging and value among employees.
So construct a survey, take a poll or put up a simple suggestion box – but whatever route you choose, ask the people what they want. You are likely to find a handful of very enthusiastic people who are more than willing to give you detailed feedback, while others are less interested and will provide little beyond the “yes, I drink coffee at work” response.
To get the best feedback possible from your crowd, include the following points in your questionnaire:
- What kind of coffee do you like? You need to know if your team(s) like similar things or incredibly disparate coffees so you can best determine the varieties of coffee and brewing equipment that best meets your office needs.
- How do you take your coffee? Knowing whether you need to provide a raft of dairy and non-dairy coffee additives is important in pricing your office coffee service.
- How many cups of coffee do you drink on a regular day? Quantity matters as much as the other variables, it is worth asking a variant of this question that allows participants to tell you they prefer three cups of one kind of coffee in the morning, but a more specific brew once in the afternoon.
- What goes best with coffee? If your staff would benefit from fresh-baked treats or a stock of snack bars, fresh fruit or other treats, this is a great way to be sure you are catering for everyone in your crowd.
What other coffee products would you like to see in the break room? This is perhaps the most important question in any staff survey about office coffee, because it encourages your colleagues to tell you anything they might think matters that you are overlooking. It can be a great way to learn about amazing local products.
Find the right equipment
Now that you have a clear picture of the sort of office coffee products your team enjoys and expects to find in the break room, we can move on to another vital factor in pricing out the office coffee service for your NYC office – the equipment.
Some businesses need the workhorse machines that quickly brew hot fresh pots of high-quality coffee on demand, other companies benefit from having a couple of single-serve brewers poised and ready to go at all times. The trick in deciding which office coffee machine is right for your company break room is looking at the kinds of coffee your staffers most enjoy and figuring out the best path to providing solutions that will satisfy the thirst of the majority of people.
The great thing about working with an office coffee service like Corporate Essentials is that our team of experts is ideally positioned to help you choose the best match for your needs from our arsenal of top-quality office coffee makers. Some options include:
- Super simple: for companies with high peak demand for top-quality coffee, bulk brewers like the dual-pot Fetco CBS-2052e provide a great solution.
- Wide variety: for firms where everyone enjoys a slightly different flavor, the power of a RealCup RC4000 single-serve brewer cannot be ignored.
- Sweet sophistication: in businesses where employees have a more refined palate, the De Jong Duke Café Perkfection offers a highly personalized selection of coffee beverages at the click of a simple touch-screen display.
- Advanced aficionados: for those who excel at crafting their own espresso beverages, nothing less than the La Marzocco GS/3 will do.
Depending on the size of your break room, you may be in the fortunate position of being able to offer a combination of machines to meet the needs of your coffee-loving teams. Whatever direction your coffee equipment choices take you, be sure you are providing a solution that meets the needs of as many staff as possible, and you will be well on your way to creating an amazing office coffee experience for all.
Set a solid schedule
An under-rated component to the cost of a great office coffee service in New York City is the scheduling of your office coffee orders. While bulk buying is a great way to cut costs, that savings may also come at a price. Whether you choose a weekly, bi-weekly, monthly or less-frequent delivery, know that one key truth of coffee is vital to the success of your office coffee experience: fresh coffee is the best coffee.
Working with your office coffee service, you can provide some amazing locally roasted coffees, as well as popular national favorites with ease. Thinking about how much coffee you can realistically use within a given delivery interval is the best way to guarantee your people are always able to savor the freshest flavor of their favorite brews.
By finding the right balance between these three factors, your office will be able to establish a great coffee delivery service agreement that meets your needs without breaking the budget. To find out more about the options available to quench the thirst for coffee in offices like yours across NYC, reach out to one of the office coffee specialists at Corporate Essentials today. Answer a few simple questions for us and your office will be on the road to coffee bliss in no time.
