The cost of office coffee delivery services in New York City is as variable as the diners and cafés that pepper the city with amazing – and not so amazing – coffee 24 hours a day. If you are trying to price a coffee delivery for your NYC office, the coffee experts at Corporate Essentials have developed this helpful hit list to help you on your way.
While we are not going to tell you the price per day, cost per cup or even put a ballpark figure on what coffee delivery will cost your company, by following our guide and answering a few questions along the way, you will be in a great position to determine the best value when considering the estimates from office coffee services.
Size Wisely
When it comes to choosing an office coffee system, it is vital that you measure the requirements your workplace has with care. Pay particular attention to the following areas:
- Staff: you need to count the coffee (and non-coffee) drinkers in your building, as well as the number of visitors your teams entertain weekly so that you have a realistic picture of just how much coffee your office coffee equipment will need to serve. Also consider those occasional events when you are likely to have scores of extra bodies around, as that could make the difference between choosing just a couple of simple single-serve brewers and a solid array of RealCup™ Capsules and an armada of multi-serve coffee makers.
- Space: just as you would not try to shovel a 42-inch monitor onto a normal work desk, you would not want to overwhelm a small break room countertop with a massive collection of coffee makers. The space you have available will dictate the type of machines you can realistically use, this is an area where the expertise of your office coffee delivery service representative can be particularly valuable.
- Resources: some office coffee machines need to be plumbed in to a special filtered water supply, others might have incredibly short power leads, so it is important to consider the resources your coffee makers will require and where those are most available. Being able to access the built-in hoppers of a bean-to-cup De Jong Duke Nio is vital to the function of the machine, so truly measure your space to know what equipment will work best.
- Flexibility: being able to order in bulk when possible is a great way to shave dollars off the overall cost of your office coffee delivery, but working with a vendor that is capable of topping up your supply with occasional small orders or varying products included in the order can be worth the expense when special visitors give little notice of their impending arrival.
Care and Handling
The initial price of your office coffee equipment is only one part of the true cost of having the machines in your office. There are a number of additional factors that add a little expense here and there over time, and you should take care to note whether these things are included in your office coffee agreement or not. A few notable items with potential knock-on costs are:
- Maintenance: routine maintenance, like descaling or line flushing, can easily be done by people in your office, but other maintenance tasks may be more complex and require the attention of a trained technician – so know how much those service calls are likely to cost and whether they are included in your office coffee delivery agreement.
- Training: while some coffee makers are easy enough to use with a little common sense, it is always nice to be able to offer an experienced trainer to your staff. This allows you to avoid being put on the spot with queries you can not answer and ensures that at least some key staff are trained by an office coffee guru. The knock-on cost of having no training could be unintentional damage to your new office coffee machines, so it is well worth considering the price tag associated with offering training.
- Upgrades: because coffee technology changes, it is worth considering the specifics of the office coffee machines you are getting and whether those machines are likely to be replaced in the manufacturer’s lineup with newer models in the near future. This could mean it is difficult to get parts, receive service or have repairs undertaken should things go wrong.
- Recyclables & waste: depending on your office, you may need to consider the impact of waste generated by your new office coffee equipment. Particularly where single-serve coffee makers are concerned, adding a recycling unit to the break room or additional garbage removal might pile pennies onto the ultimate cost of your office coffee delivery service.
Savor the Flavors
A great way to maximize your investment in office coffee delivery is taking the time to ensure your staff are engaged in the process. Survey your teams and see what coffee products and other beverages they most want available on site. More than this, consider what your office coffee delivery service has to offer in terms of:
- Local flavor: a solid win/win for any company with an office coffee service agreement is getting regular deliveries of fresh coffee from the neighborhood coffee shop. There is little fresher than coffee roasted right up the road, and the investment in coffee is also an investment in your business neighborhood, which many would argue is a huge bonus.
- Variety: look at the office coffee portfolio of your chosen coffee vendor, and take advantage of seasonal offerings and other products you can occasionally include in your office coffee delivery order to provide a wide array of high-quality coffee beverages to your staff, whatever the weather.
- Freshness: the best coffee is fresh coffee, so ensure your office coffee orders are scheduled for the best delivery interval – one that guarantees your coffee products are not sitting around gathering dust, but also keeps the cupboard from becoming empty.
- Staff involvement: one of the best added-value features of a solid office coffee delivery agreement is the chance to build a great office environment by providing a break room your staff can really enjoy. Use office coffee to stimulate conversations, encourage cross-departmental collaborations and bolster workplace culture in the most delicious way imaginable.
At this point, we hope you have developed a clear notion of the cost of office coffee delivery for your NYC business. It is easy to get overwhelmed with the variables that contribute to the price tag of a coffee service, but hopefully easier to see the true benefit of having a service available at the point of need in your workplace.
When you are ready to discuss the details of your office coffee delivery requirements, contact the team of experts at Corporate Essentials. With close to two decades in the coffee delivery service industry, we are well equipped to walk you through the process and help you make the most of your office coffee budget.
