You are the one they come to with their demands for office coffee. You are the one they turned to when it was time to find an office coffee service for your New Jersey business. You looked at the field of competing office coffee services – NJ is rife with them, and whittling down the list to one champion was no small task – but you persevered.
Now you are into the home stretch of project office coffee, and as with so many things it is the last hurdle that seems hardest to clear.
It is time to convince the CEO that providing an office coffee service for your firm is the best solution on earth. No pressure, right? Relax.
The experts at Corporate Essentials have been here before, and we are ready to help you make your case with this four-point approach – we don’t even mind if you copy it for your presentation.
Cash up front
Ultimately everything in business is about the dollars and cents, so get this out of the way right at the start. Gather some data with the help of your colleagues, include actual facts about how much time people in your firm are losing by having to walk up the street and wait in line for group coffee orders two or three times a day. Add up the cost of all those catering orders you do to get coffee in for meetings and special events.
Finally try to put a figure on the goodwill value of having an in-house coffee service available to your staff – not just in terms of time saved, but in terms of the value coffee culture can bring your workplace on a regular basis. Some of these figures might seem difficult to quantify, but with a little input from folks in other departments, you should have some firm data to use for the all-important comparison chart you should make.
What comparison chart? The one that shows how much providing the office coffee service your New Jersey office needs actually costs in comparison to the time, expense and goodwill your current lack of a suitable break room facility is costing the company.
Gather glowing reviews
Ok, you started strong with the hard data, showing how your company can make an overall savings by providing an office coffee service. Now, reach across that boardroom table and hit the CEO with some testimonials.
Sure, ask your chosen office coffee service provider for some contacts at other companies who enjoy their specific service. But more importantly, reach out to your colleagues at other companies you work with often for their input on the value of an office coffee service in general. If you have the time to grab a few quick video clips so that the board members seeing your presentation can really put a face to the testimony on offer, that is even better.
Include reviews that highlight the key points you are trying to emphasize in the other parts of your presentation:
- Improved productivity – because staff are hydrated and satisfied they can focus on work instead of seeking refreshments.
- Decreased downtime – because there is high-quality coffee on site, staff are not leaving in droves to find some.
- Service reliability – you are hanging a lot on the benefit that an office coffee service can bring to your business so you need to be sure the coffee vendor you are recommending stands out as a trustworthy firm.
- Great ROI for staff – this is another key point; the CEO and/or board need to realize that they will get a tremendous return on their investment in an office coffee service, and there is no better way to learn that than through the testimonials of their peers at other similar firms.
Be specific about needs
Do the due diligence up front so that you are able to provide a clear brief for the CEO about the products and level of office coffee service you are looking to have approved. Know the ins and outs of what is covered and what is not in terms of machine servicing, repair, replacement and training.
Know the costs for changing delivery patterns, projected increases over time and perhaps most importantly, the type of office coffee products your New Jersey office team is most interested in having brought into the firm. This last point is worth paying particular attention to, especially where the boss’s favorite coffee beverages are concerned.
Make sure you have done a general poll to establish front-running favorites for all the staff of course; but also, make a point of highlighting that Jamaican Blue you know the CEO adores as an available delivery option for the executive office, with its own designated brewer.
Paint an amazing picture of your new break room
This is a golden opportunity for you as the person who has to field questions from staff and vendors alike – take a moment to envision the break room that would make a real difference to your colleagues.
Whether this means providing visuals of a quick refit of the existing space or simply explaining the differences between the existing equipment that has sat unused for years and the convenience of modern options on the market today, you need to paint an overall picture of what adding an office coffee service to your existing corporate culture means.
Take this quick and simple list and tailor it to your specific business requirements:
- Team building – an excellent office coffee service can be the foundation of cross-departmental working and allow for creative problem solving in numerous areas.
- Cultivating community – giving staff something to come together around allows them to focus on the human element of their role within your firm.
- Increased productivity – hydrated staff are happy staff, that is a scientific fact; helping them stay both hydrated and caffeinated without leaving the office is easier on everyone.
- Sense of appreciation – the investment in an office coffee service is not small, however, the return on that investment for staff who will feel more valued and appreciated through the act of a single token gesture can be immeasurable.
If you are ready to get your game face on and take your office coffee service proposal to the next level, contact the team of skilled experts at Corporate Essentials.
Going on twenty years in New Jersey’s office coffee service business, we are confident in our ability to help you put your best foot forward when testing the waters for a better break room experience at your workplace.
