Congratulations on taking the first giant leap toward a better workplace atmosphere, by hiring a great office coffee service. The next part of your office coffee journey starts today and our team of caffeine fiends is here to help you with mileposts that should keep your break room on the road toward true office harmony.
Grab a cup of that wonderful black stuff and take a few moments to read our seven next steps, your teams will be glad you did.
1. Have a launch event
A launch lunch, reception or gathering designed to showcase the new office coffee maker and beverages is an ideal way to get people into your new break space.
You can encourage them to sample the coffees, teas and treats on offer, hold a raffle for a nice mug and provide information on everything from the scope of coffee products available to the procedure you would like people to follow for making suggestions and requests about future orders.
2. Offer training
The second cornerstone to an epic office coffee system launch is providing practical help for people who are going to be using your coffee equipment most. There are a few things that staff may require training on, including:
- Equipment operation: a great office coffee service provider will be happy to help you get your core team up to speed with how the coffee makers work.
- Equipment maintenance: it is useful if a few staff members from across the building are familiar with the routine maintenance requirements of your coffee machines.
- Ordering: your corporate coffee service will help you fine-tune your orders so you are rarely out of high-demand items, but it is vital that you give your teams a way to effectively communicate about products they notice are missing, desired or running low.
- Quick-start guides: are useful for guests and those who are less likely to get their own drinks frequently.
3. Monitor levels
Great office coffee companies have solutions that work for most companies, so if you are looking for tips on how to better manage your break room supplies, reach out and ask for help.
Additionally, keep track of suggestions and information that your teams across the building submit, so that you are able to notice where deficiencies in the current stock estimates are and make adjustments accordingly.
4. Gather feedback
Communication is important to operating a successful break room. Your office coffee service can only provide solutions for problems they know you are having, and you only know you are having problems if you are paying attention to feedback.
Create a form on your intranet, put up an old-school suggestion box at the coffee stations throughout the building or just ask around. People love to be asked for their opinion on things, and knowing that their voice is heard can be a great thing in terms of boosting overall morale and outlook.
5. Adjust orders
Gathering feedback is a great step, but putting that feedback to work is where “communicating” turns into “succeeding” with your office coffee service.
Taking the requests for specific products, balancing the actual use of different things in the break room with the feedback on how good or bad particular product ranges might be and then providing that information to your coffee service representative is the best way to fine tune the orders for coffee, tea, cocoa, snacks and all those other things that make the break room a great room.
A great office coffee provider will help you wade through all that information and make recommendations based on trends they notice in your orders.
6. Celebrate a season
Open communication, flexible ordering and staff empowered by training are all great steps toward a happy break room. And before you settle in and assume you have crammed all the awesome that is feasible to fit into that single space, we want you to think about special events you can host during the year to keep people coming back for more.
Hold low-key “launch” events for special flavors throughout the year or when the weather means people are more likely to seek out a different type of drink.
7. Enjoy engagement
Our last stop for you on this road to enjoying your office coffee service is the easiest to forget, but also the most important. You should absolutely revel in the fact that your office is packed with people who enjoy being there, know one another as humans and feel a sense of value in the workplace…because of coffee.
At Corporate Essentials, we have almost two decades of experience helping companies like yours achieve their goals by harnessing the power of the best coffee in town. For hints, tips and advice on how to maximize your break room’s potential, reach out to one of our coffee experts today.
