Building the best office coffee setup in town is a challenge, but with the help of a seasoned office coffee specialist, it can be rewarding and even fun. Today, the team at Corporate Essentials is here to help you create ideal office coffee systems for your company. Grab a cup and some nibbles and try to relax while we lay out a plan to help you on your way.
7. Research
Before you make any decision, choose a provider or brew a single drop of amazing office coffee, you have to get a clear picture of what is available in the office coffee market and what your staff requires from an office coffee service.
Make friends with your search engine and send out feelers to key staff across your organization asking what they need and want from new office coffee systems in your building.
6. Discuss
Once you have a clear picture of what is available and what people want, you need to work on what is realistic. This means having discussions with staff and coffee service representatives.
When talking to coffee reps, ask questions about the coffee available, the flexibility of delivery, the freshness of products, equipment options, maintenance possibilities and staff training.
When it comes to your staff, design a survey that invites everyone to paint their perfect picture of the break room experience. Also, ask their opinions on options you have short listed as serious contenders, chances are someone in your building has experience with the equipment and/or products you are looking into and it could be a great benefit to have first-hand information.
5. Plan
Now that you have an idea what is available, and a notion of what people expect from office coffee systems, it is time to find a way to meld these two lists into one clear vision for your office coffee setup.
This can be a lot of fun, particularly if you are able to enlist the help of key staff from around the company – coffee is generally something that people can find common ground on, that is one of the reasons it makes a great foundation for collaboration.
Look at the options available from the services you think are the best fit for your requirements, and see how many of the “wants” you can get from each vendor. The odds are good that the decision of who to hire as your next office coffee service will make itself.
4. Build
This is the bit where you take a step back and watch all your planning come to fruition in delicious, caffeinated style. Working closely with your office coffee service representative, pick the specific office coffee machines and lay out a starter menu of products your teams will enjoy in the break room for months to come.
During this phase, if you find your chosen coffee service is not as attentive or responsive to your needs as you thought, do not be afraid to turn elsewhere, any great office coffee service will be able to take your blueprint for your team’s ideal office coffee system and make the dream a reality.
3. Poll
Once the office coffee service is online, encourage your colleagues to contribute to a successful break room by asking for their opinions. Install a suggestion box or set up a survey for people to fill in when issues arise.
The idea is to give people a consistent way of communicating about every aspect of your office coffee systems: the quality of coffees, the variety of menu items, the freshness of products, the functionality of machines, the random questions about what that little red light on the coffee maker means…literally everything they might need to know or want to share.
2. Sample
Another key step in ongoing engagement and satisfaction with office coffee systems is changing things up now and then, so be proactive about sampling new menu options as soon as they are available. A great coffee service will help you set up tastings for on-site staff, and often provide free samples of products that are a good match for your office palate.
1. Enjoy
Knowing you have made some great decisions and have an all-star team on your side, take a minute to reflect on your office coffee journey and savor the scent of success.
Sure, ongoing surveys and occasional events are a necessity, but the hard work is over so it is time to enjoy the result of all that work.
We hope that this blueprint for getting the most out of your office coffee systems will encourage you to dream big, and we know that our team of experts is poised to help you achieve those caffeine-inspired visions. Contact us today to learn more about making your office coffee system the best it can be.
